29th september 2021
SCARBOROUGH BEACH ASSOCIATION INC
ANNUAL GENERAL MEETING
6.00PM, WEDNESDAY, 29 SEPTEMBER, 2021
RENDEZVOUS HOTEL
MINUTES
1. Meeting Opened: The meeting was declared open by the Chairman Wayne Bowen at 6.15pm and all attendees were welcomed to the Associations 27th AGM. Special welcome given to Councillors Karen Caddy and Felicity Farrelly.
2. Present: As per register.
3. Apologies:
Anthony Hilton, Ocean One Bar
4. Minutes of the Previous AGM: The minutes of the AGM held on 20 October 2020 were Moved by Jenny Sampey and seconded Steve Caddy as being a true and accurate record of that meeting. Carried
5. Chairman’s Report: The Chairman Wayne Bowen thanked all for their attendance and read his report. (See below.)
6. Treasurers Report: Treasurer Neil Bowie gave an overview of the Association’s current financial position and confirmed the Association is financial. Copy of report is shown below. Moved Terry Stinson and seconded Chris Booth that the financial report be accepted. Carried
In response to a question from Steve Caddy about whether we had plans to spend some of our cash reserves, Wayne Bowen explained that the SBA is effectively the underwriter of our events and as the events got bigger, we needed to maintain a strong balance sheet. In addition, any future art projects might require cash injections from the SBA.
7. Nominations and Election of Committee of Management:
As required under the Constitution, half of the Committee must present for re-election at the AGM. Those presenting are Geoff Counsel, Chas Paridis, Neil Bowie and Nikki Grasski. It was Moved Wayne Bowen and Seconded Matt Hale that all be re-elected to the Committee. Carried
A new nomination had also been received from Rob Paparde and it was Moved Wayne Bowen and Seconded Geoff Counsel that he be elected to the Committee. Carried
8. Association Fees:
At the suggestion of the current committee, it was proposed that the membership fee structure remain unchanged. Moved Neil Bowie, Seconded Steve Caddy. Carried
Wayne Bowen stressed the prompt payment of fees to reduce the administrative burden.
9. Jazz by the Beach:
Catherine Summers briefed the meeting on this event. It was a two day jazz festival and was a great success. It attracted new people to Scarborough with most venues selling out. The intention is for it to become a yearly event in Scarborough.
Karen Caddy thanked Catherine for all her work and desire to push it forward.
Wayne Bowen thanked Karen and Steve Caddy for their roles in bringing this event to Scarborough and making it a success.
9. General Business.
- Felicity Farrelly explained how she would like for her Anzac Day bagpipe ceremony to continue in Scarborough and become a regular event. The need to get RSL approval was discussed.
- Phil Smith asked if there was any further information on the West Coast Highway trench. Karen Caddy explained that it was a Main Roads concept and that it was a good sign that they have acknowledged the problem with traffic moving through Scarborough. She stated that there was a lot of work to do, that there was no funding at this stage and that the City had been asked to look into reserving land. Felicity Farrelly stated the need to ensure that existing views were not affected by the project.
- John Robbins explained how the City had requested he reduce the number of food vans at his dancing nights from four to two, which was putting his event in jeopardy. Wayne Bowen stated that the Committee would discuss this and support him. Felicity Farrelly also offered to take this up at the City.
- Chas Paridis stated there was a need for signs to reduce speed through the precinct. Wayne Bowen explained that the SBA had been working on this and a number of other issues regarding traffic on the beachfront and that Katherine Stinson had recently met the Mayor in Scarborough to point out our concerns. Robert Hammerstrand added that the number of Uber Eats drivers who park illegally on The Esplanade were making this situation more dangerous.
- Chas Paridis thanked Wayne Bowen for his work and leadership of the SBA over the past year.
11 Meeting Closed:
The meeting was closed at 7.10pm
CHAIRMAN’S REPORT
WAYNE BOWEN
Chairman's Report
Throughout 2020/21, we have again ensured that Scarborough Beach is Perth's premier beach for family friendly activations, hospitality and beach culture retail.
We have been very fortunate during the year to have had limited impact, compared to last year, from COVID-19. However, with lockdowns still uppermost in our State's response, we did see a cancellation of last year's
Carols and a few market events. We can never take things for granted, as the event space is immediately impacted in a lockdown. The continued risk of COVID-19, means our activations continue to have increased costs due to compliance and reporting requirements.
Our Activation program is as exciting as ever with the old favourites and some new programs scheduled. The old programs include:
• The Summer Markets (Thursday evening Nov — April and the Saturday afternoon winter edition May — October). Always popular and very family friendly for all. With over 300,000 attendees, this activation will continue to be a fixture on our Activation Program;
• Groundswell Surf & Skate Festival — this event is a beauty. We have grown it from a half day event six years ago, through a one day then a two day and this year a three-day Festival. This is/was scheduled for this coming Friday, Saturday and Sunday. However, with weather forecasts we have delayed it for seven days. This required significant re-planning, organisation and additional costs. Nevertheless, it has now been completed, effective today. Make sure you get down there for the activities;
• Scarborough Carols — Planning is now well advanced and this is scheduled for Sunday evening 12 December. Mark it in your calendar. There will be a shout out for volunteers in coming months, please consider this. You will be rewarded with some SBA hospitality afterward;
• Brazilian Beach Carnival —The one-day carnival is proposed for 26 March 2022. This is a great day of colour and excitement. The work involved is significant and the event is expensive. Despite this the SBA consider it is an important and vibrant event and we are excited about it in 2022.
• Jazz by the Beach — This year for the very first time we held Jazz by the Beach. A huge thanks to Karen and Steve Caddy for introducing this to Scarborough and to Catherine Summers for her energy & event management. Not to mention her magic musical talents. Catherine was able to bring a new dimension to Scarborough this Winter and we are very hopeful it will become a regular event on our calendar. Catherine is here this evening and she will address us soon, just before General Business.
What do we have planned
We are looking to extend our program to include some other events:
• Scarborough Farmers’ Markets — With reasonable certainty I can confirm that the SBA will be commencing Saturday morning Scarborough Beach Farmers Markets, from November to April (approximately 24 dates). However, the City has put us on a trial for three months (November, December & January), as they want to see what impact this has, amongst other things on parking in Scarborough. We are very excited about this and we are hopeful they will be successful and their continuity confirmed after the trial period.
We are all locals, so let's encourage people to walk, ride, use public transport or carpool.
• Discover Scarborough — This is a program we had on both our initial Action Plan in 2016 and our now revised 2021 — 2025 Action Plan, under Heritage Trail. The idea behind this is to create a walk around Scarborough experiencing its history of over 100 years and seeing what Scarborough and specific places were 100 years ago, what changes they went through during that time and what they are today. This is being planned using both a physical plaque descriptor on the specified buildings and an augmented reality for users to experience the changes that have occurred and what they looked like then and now. We were successful in obtaining an RAC Communities Grant of $5,000 to assist with the Pilot program on one site. This pilot may cost up to $10k, depending on how detailed we make it. Once completed it will be used by us to hopefully achieve further funding to complete the whole program over a number of other sites. Work has already begun on formulating this. Film maker Richard Searle is here with us this evening.
• Scarborough Arts Initiative — We have established a working committee, which has morphed out of the 'Entrance Statement' proposal discussed last year and followed up with a questionnaire to members. The responses and ideas were many and varied. All with good rationale etc. So, we have put the 'Entrance Statement' to the side for now and we are looking to bring a co-ordinated Arts program to the Scarborough Beach front. We are exploring many ideas and funding models to allow this initiative to develop and grow. We are in discussion with private groups as well as the City on how we can achieve our aims.
It is an ambitious program but one that can with the right support be achieved. It won't happen overnight but in time I believe it will happen. I would like to thank that working committee, in particular Katherine Preston, who is passionately collating all the information and ideas.
Thanks also to Terry Stinson and Jenny Sampey for your time and energy.
So, in summary we have been able to grow our Activation Program from our traditional four strong events (Markets; Groundswell; Carols and Brazilian Carnival) to 6 events with the addition of Jazz by the Beach and the Farmers Markets. As well as a working committee exploring Scarborough as a base for the Arts and a Discover Scarborough tourist trail.
No too bad for a NFP and a small group of committed volunteers.
Thank you to COS & Committee.
Again, I would like to thank the City of Stirling for working closely with us, through our Ward Councillors (Karen & Felicity) and Eamonn Leary our Activation Officer, for always offering their support. This support is essential for us to achieve our goals ensuring Scarborough Beach remains Perth's premier beach location.
I would also like to thank the SBA Committee for their work in the last 12 months.
Wayne Bowen
FINANCIAL REPORT
Finance Report (2020)
Profit & Loss
30-Jun-20
Revenue
Membership - Business $ 3,400.00
Membership - Residential $ 660.00
Nomination Fees $ 390.00
Grants $ 50,000.00
Sponsorship $ 67,350.00
Event Revenue $ 107,125.83
Gross Revenue $ 228,925.83
Expenses
Dues & Subscriptions $ 112.50
Event Expenses $ 150,386.34
General Expenses $ 1,000.00
Insurance $ 8,660.00
Marketing/Meeting Expenses $ 3,268.90
Office $ 81.82
Postage $ 121.82
Social Media $ 511.62
Total Expenses $ 164,143.00
Surplus/(Deficit) $ 64,782.83